Presentation-Guidelines

IN-PERSON:

• All the speakers are requested to check in at the registration desk before the start of the session in which they are scheduled to speak

• Speakers should strictly adhere to their allotted time as mentioned in the program

• Speakers are requested to take questions from the audience after their talk

• Please make sure to leave enough time to have at least 2 questions

• The session chair will keep track of the presentation time, speakers are requested to follow the chair’s instructions

• The presentation should be in landscape orientation with a screen ratio of 16:9

• If there are videos in the presentation, please make sure to check them before the start of your session

• The final PowerPoint presentation should be uploaded to the presentation submission portal before deadline.

• Speakers should also bring their presentation in an external device as a back-up

• All the speakers will only be allowed to use the organizer’s laptop to deliver their talk

ONLINE:

• All the speakers are requested to join the meeting at least 45 minutes before their scheduled presentation time

• Please use the Zoom application instead of Zoom web, make sure that you have the latest version of the Zoom application

• Please create a Zoom account ahead of time, and use your full name in the profile when you join the meeting

• Please ensure that you have a stable internet connection

• Test the microphone and speaker of your device ahead of your presentation

• Speakers are not allowed to use mobile phones to deliver their talk

• All the speakers should share their screens while presenting

• Make sure that there are no background voices at the time of the presentation

• Avoid joining the meeting from multiple devices in the same room

• Speakers should strictly adhere to their allotted time as mentioned in the program

• Please make sure to leave enough time to have at least 2 questions

• The session chair will keep track of the presentation time, speakers are requested to follow the chair’s instructions

• The presentation should be in landscape orientation with a screen ratio of 16:9

• If there are videos in the presentation, please make sure to check the voice sharing option while sharing the screen

• The final PowerPoint presentation should be uploaded to the presentation submission portal before deadline

HOW TO PARTICIPATE IN A ZOOM MEETING?

If you have trouble logging in to Zoom or have any technical issues, please write us at convener@eamsi2026.com

JOINING THE MEETING

Join the meeting by clicking on the Zoom link provided to you in the email => follow the prompts to download and run the Zoom application => enter the meeting ID if prompted => click to join the audio. When you are in the meeting, click on the Start Video button to start your video. If you already have Zoom software installed, simply open Zoom, click ‘join’ and enter the meeting code.

MUTE/UNMUTE & AUDIO SETTINGS

You can mute and unmute your microphone. The host also can mute you. We recommend using a headset and/or microphone as it will lead to better sound quality than using your computer audio. Turn off all sound notifications on your device.

SCREEN SHARE

You will be allowed to share your screen during your presentation. Your computer screen will become visible to all the participants once you start sharing your screen. Please close other applications on your computer so that notifications do not appear during your presentation and have ready any files you wish to share. You are recommended to share the specific PowerPoint and not your desktop.

ATTENDEES

We are anticipating over 300 attendees who will come from a range of professional backgrounds with a varied level of knowledge and expertise in technical and scientific aspects across the subject area. Attendees can register and join the forum at any time before and during the forum.

Q&A - CHAT FUNCTION

The delegate participants will drop their questions in the chat panel and the moderator/chair of the program will pick the questions.

RECORDING

The session will be recorded for educational purposes and some for the video library. Most of the speakers have already consented to record their presentation but please inform us otherwise.